Outlines: Import, Work With, and Share Patient Documents and Forms

Import, Work With, and Share Patient Documents and Forms

Learn how to get documents into PCC EHR, attach them to patient charts, and generate forms for patients and families.

Outlines: Communicate with Patients and Take Messages

Communicate with Patients and Take Messages

Learn how to take notes during patient phone calls, send text messages to patients and families, and communicate with patients and families through the patient portal.

Work with Phone Notes

Send Text Messages to Patients and Families

Communicate with Patients and Families through the Patient Portal

Outlines: Update Demographics and Insurance Policy Information

Update Demographics and Insurance Policy Information

Work with patient and family account records and update a patient’s insurance policies.

Outlines: Get Started

Get Started

Learn how to log in, navigate in PCC EHR, and use chat.

Log In to PCC EHR

Navigate PCC EHR

Chat with Colleagues

Not Legal Advice

Consult Your Practice's Legal Counsel: PCC shares what we learn about pediatric industry issues and best practices, but we do not provide legal advice. For questions, consult your practice’s legal counsel.

Category: Correct Mistakes

You can enter charge and encounter information when you Post Charges, and you can review a patient’s billing history in their chart.

When you need to fix charge and payment errors, change the responsible party for an encounter, or alter encounter information that appears on a claim (such as diagnoses or prior authorization numbers), use the Correct Mistakes (oops) tool in the Practice Management window. After you make changes, you can resubmit claims. You can also use oops to research the complete billing and payment history for each encounter on an account.

CPT Disclaimer

Procedure Code Guidance: The procedure code recommendations in this article are intended only as examples. You should consult the AMA’s CPT Coding Guide and work with your insurance payers to verify what codes you should use on claims. Your practice updates and maintains your procedure list, codes, and prices in the Procedures table in the Table Editor on your PCC system.

Category: Office Workflows

PCC maintains a collection of workflows you can follow to make best use of PCC EHR. If you want help exploring these workflows, reach out to PCC.

Bill Insurance Snippet

PCC’s insurance billing tools help you submit claims in just a few minutes. You can review claim problems quickly and easily, make corrections and resubmit claims, and then review rejections using clear, straightforward tools.

Read the Submit Claims procedure below to learn how to send out claims. Then read further to learn more about how to work down your insurance accounts receivable.

Documents Section Snippet

How do you import a lab result, attachment, or other document into a patient’s chart? First, you can scan, fax, or print the file into PCC EHR, and then you import the document to a patient’s chart. Along the way you can link the document to a particular visit or order, and you can specify whether or not the family can see the document in the patient portal. Read the articles below to learn more.

Update Patient and Family Information

When you work with patients and families, you need to update their demographics, adjust their billing account, flag accounts for various needs, and more. How do you set a patient’s confidential communication preference? How do you handle a family with two households?

PCC EHR’s demographics components appear in the Demographics section of the patient chart, and they can also appear during Patient Check-In, on the chart note, or anywhere your practice needs them. By mastering these components, you’ll be able to help your families quickly and easily.

Read and watch the topics below to learn how to update patient and family records.

Sam vs Appointment Book

SAM or the Appointment Book?: PCC offers two different sets of scheduling tools. This article refers to scheduling functionality found in the Practice Management system, where you schedule with SAM. For help with PCC’s Appointment Book, the visual scheduler found in PCC EHR, visit Schedule a Patient.

eRxMorganCategory

PCC’s eRx Expert, Morgan Ellixson-Boyea, CPhT, provides online Web labs, local seminars, and publishes articles to help your practice make the most of your PCC EHR ePrescribing solution.

Check out the videos and articles below to learn prescribing best practices and tips from Morgan!

eRx Playlist

Topic Video Article
Prescribe Medications Watch
(7 min)
Read
In about 7 minutes, learn how to prescribe medications in the new PCC eRx.
Rx Queue – Alternative Prescribing Workflows Watch
(6 min)
Read
Learn about the Rx Queue, renewal requests, and how provider agents prescribe.
Weight-Based Dosing and Other Prescribing Tools Watch
(8 min)
Read
Learn more about how to use the dose, frequency, days supply and other features when you prescribe.
Medication History Watch
(9 min)
Read
Quickly review and update a patient’s medications, review pharmacy history, and renew medications.
Allergies Watch
(5 min)
Read
Learn how to record and review patient allergies and handle drug allergies as you prescribe.
Set Up PCC eRx Users Watch
(7 min)
Read
Learn how to set up staff and clinicians in your office to use the e-prescribing features in PCC EHR.
EPCS: How to Enroll Prescribers and Prescribe Watch
(10 min)
Read
Enroll in EPCS, perform identity proofing, and prescribe a controlled substance electronically.
PCC eRx 2017 Migration Considerations Read
Your practice’s eRx champion or PCC expert can read about all the different issues related to the eRx transition.
PCC eRx Component Reference Read
Read special tips and tricks of each component on the PCC eRx ribbon.

Category: Patient Portal

My Kid’s Chart is an online tool that patients and families can use to access medical records, review lab results, generate an immunization record, review their visit history, or send a message to their pediatrician’s office.

Get a Patient Portal Starter Kit For Your Practice: PCC provides an informational handout for patients and families, registration forms, and custom flyers for your practice. You can learn more, download the kit, and request a custom flyer on PCC’s Patient Portal Kit page.

Download a Manual: You can download and print a PDF manual for patients and families here: My Kid’s Chart User’s Guide.

Category: Interfaces

PCC’s interoperability teams build connections with immunization registries, HIEs, hospitals, lab vendors, insurance payers (for eligibility and electronic claim submission), billing services, scheduling services, and more.

To learn more about PCC’s interfaces, or to request a new interface with a payer, vendor, or other service, visit PCC Interoperability on pcc.com.

You can check if PCC already has an existing interface with a hospital or other vendor, and find out how to order a new connection. As always, call your PCC Client Advocate (800-722-7708) with any questions.

Portal Messages vs Direct Secure Messaging

Patient Portal Messages vs. Direct Secure Messaging: The patient portal and PCC EHR support two different messaging technologies. Portal messages are a secure, optional messaging tool built into the patient portal. Patient portal users can exchange messages with their pediatric practice, and the practice can receive and send portal messages with PCC EHR or pocketPCC. Direct Secure Messaging, on the other hand, is a specialized message technology used to share and send medical information. It requires registration with a third-party service and it allows for secure transmission of C-CDA transition of care documents or visit summaries. For more information, refer to Receive and Respond to Portal Messages or Direct Secure Messaging.

7.0.4 Search For ICD-10 Diagnosis Codes

Search By ICD-10 Codes for Diagnosing and Problem Lists

You can now search by ICD-10 code or description when you add a diagnosis to a patient’s chart, either in the Diagnoses component or on the Problem List.

When you can’t find a SNOMED-CT diagnosis description, use your mouse to right-click on the field and select “Find Other Diagnosis…”.


In the Find Other Diagnosis window, enter a search string. You can search for diagnosis descriptions using SNOMED terminology, and in PCC 7.0.4, you can also search by ICD-10 codes.

If a clinician knows the billing code but does not know the chart diagnosis description, they can now enter the billing code to search for matching results. This matching is reliant on the National Library of Medicine’s assisted mapping between SNOMED-CT and ICD-10, or on your practice’s custom billing configuration.

2015-10 Immunization Forecasting Patch

Immunization Forecasting Logic Update

PCC’s immunization logic partner, STC, is implementing several patches to the Immunization Forecasting features in PCC EHR. The new changes will bring Forecasting Results and Forecasting Warnings more in line with ACIP standards.

  • Age Restriction Adjustments: PCC’s configuration for age restrictions have been adjusted to the ACIP default. The previous configuration caused immunizations such as Hib and HPV to be ignored for patients within certain age ranges.

  • MSPV Forecasting: MSPV administered at 11 years of age will now result in an Immunization Forecasting Result for MCV at 16 yrs of age.

  • Hib Update: Dose 3 of Hib administered at 12 months of age or older, with less than an 8 week interval from previous dose, generated a Forecasting Warning, but was still shown as valid. Dose 3 Hib without the proper interval will now display as invalid as well as produce a warning.

  • 2015-16 Seasonal Influenza Recommendations: For 2015–16, ACIP recommends that children aged 6 months through 8 years who have previously received 2 or more total doses of trivalent or quadrivalent influenza vaccine before July 1, 2015, require only 1 dose for 2015–16. The two previous doses need not have been given during the same season or consecutive seasons. Children in this age group who have not previously received two or more doses of trivalent or quadrivalent influenza vaccine before July 1, 2015 require 2 doses for 2015–16. The interval between the 2 doses should be at least 4 weeks. Immunization Forecasting Results will make recommendations in accordance with these new guidelines. (Visit CDC.gov for more information)

  • PPSV Forecasting: Immunization Forecasting Results and Warnings in PCC EHR will now match ACIP interval recommendations for PPSV and PCV-13 for patients 65 years or older.

Certification Status

PCC EHR is Prevalidated for PCMH: By using PCC EHR, your practice is pre-validated for automatic credits towards PCMH recognition. Many pediatric practices have used PCC to achieve PCMH recognition.

Category: Meaningful Use, CQMs, etc.

Pediatric practices can apply for various Patient Centered Medical Home programs to receive payments while improving patient care.

PCC EHR is Prevalidated for PCMH: By using PCC EHR, your practice is pre-validated for automatic credits towards PCMH recognition. Many pediatric practices have used PCC to achieve PCMH recognition.

Where is the EHR Medicaid Incentive Program?: From 2011 to 2017, many practices used PCC EHR to participate in the EHR Medicaid Incentive Program, sometimes referred to as the “ARRA” or “Meaningful Use” program. PCC EHR still includes reporting tools for measures in those programs and for understanding your medicaid population. For more information, talk to PCC Support.

Category: Prescriptions Introduction

PCC EHR has a complete suite of tools for managing medications and prescriptions.

As you create prescriptions in PCC eRx, you can review and update patient medications, track and use a family’s preferred pharmacies, review a patient’s drug benefit plan and pick medications accordingly, and review alerts related to a patient’s drug allergies, drug-to-drug interactions, and other circumstances. PCC eRx is endlessly customizable, and you can use powerful features like weight-based dosing and built-in dosing statements to improve your patient workflow, save time, and provide better care.

Watch and read the content below to learn more about PCC eRx and medications in PCC EHR.

Refund Intro

Use the refund program to make personal account refunds. You can also use the refund program to post other types of accounting adjustments.

Follow Up On Unpaid Bills Introduction

Unfortunately, not every family pays their bills on time. An address may be incorrect, a family may have questions about their balance, or they may be unable to pay. Following up on outstanding bills is a vital part of the billing process.

Fame Notjane Category Introduction

Partner’s Family Editor (fame) and Patient Editor (notjane) programs can handle the many different kinds of families and billing situations your office encounters. The policy screen, visible in the Patient Editor and other programs, stores the insurance policy record for each patient.

The topics below will explain how patient and families work in Partner and describe the many tasks you can complete in the fame, notjane, and policy programs.

Chart Note Configuration Introduction

You can use PCC EHR’s Protocol Configuration Tool to create and edit custom chart notes, phone notes, and order follow-up notes in PCC EHR.

  • First, you can design and edit components, or the “building blocks” for a chart note, in the Component Builder.
  • Next, you can use the Protocol Builder to assemble those components into protocols and configure their onscreen behavior.
  • Finally, the Protocol Map controls which protocols will be used to generate chart notes for provider visits.

Good custom protocols lead to faster and more efficient charting and result in more consistent care for patients. PCC Software Support can train you on the PCC EHR Protocol Configuration Tool and provide ongoing support as your providers adapt PCC EHR to their workflow.

Check Out Awesome Examples: PCC hosts a web site displaying protocols created by pediatric practices around the country. You can review these award-winning chart notes at protocols.pcc.com.

Pocket Partner

Pocket Partner was a portable program for accessing your PCC schedule, reviewing patient information, and creating phone encounter notes. Pocket Partner ran on smartphone browsers.

PCC has replaced Pocket Partner with pocketPCC. For help making the transition to pocketPCC, contact your PCC account team.

Category Description: PCC EHR

PCC EHR is a customizable, pediatric focused electronic charting system. It tracks and maintains medical records for patients and provides a workflow environment for clinicians to see patients, manage their schedule, and chart visit information.

pccehr265

Use the articles and videos below to learn how to chart a visit, create and complete visit orders, and perform other tasks.

Get Started In Partner

The topics below will teach you how to log in to Partner and navigate among Partner programs. You will also learn some of the basic tools and features that apply to most Partner programs, like the Find Routines and the Function Keys.

You can watch PCC training videos to learn Partner basics.