Credit Card on File in PCC EHR

Instead of sending a bill, keep your families' credit cards on file so you can process outstanding balances as soon as insurance payers respond.

Learn how to use PCC's tools to turn an account's charges over to a collections agency.

Use the Bills tool in PCC EHR to generate personal bills for families. Use the Payments tool to print a single account statement.

PCC has a wide range of tools that help you keep your personal A/R under control. From collecting copays and generating bills, to bill follow-up and sending accounts to collections, PCC tools can make you more productive.

Every time your practice generates a batch of bills, PCC keeps a log of the bill run. Use the Log tab of the Bills tool to review each bill run, including full details of who ran bills, when they were run, and a list of every account for whom a bill was generated or excluded. You can also review a copy of any bill.

Account bills include a text area that displays a custom billing message from your practice. You can adjust the billing message that appears for bills printed by a third-party service and bills you print at your office. You can add a one-time note when you print a single bill at your practice. Additionally, PCC support can add a custom “Pay Your Bill” website address.

Your practice can use automatic cycle billing to spread your bills out throughout a month or other period of time. With cycle billing, your revenue and billing workload will stretch throughout the month, and no family will accidentally receive more than one bill per cycle.

Use the Account Balances component to review account balance totals and the details of all charges with a personal amount due.

How can you review a copy of an account's bill to verify what was sent to them on their statement? When your PCC system generates a bill, either for printing by a third-party printing service or in your office, it keeps a copy of the bill's contents.

If a family does not have insurance, or the family won’t be using insurance for an encounter, then a pediatric practices needs to provide a “Good Faith Estimate” for the cost of care when an encounter is scheduled more than 3 days in advance.

You may wish to record details about an account or billing situation with a family. Read below to learn about Account Notes in PCC.

The Personal Balances tool allows multiple users to review and work down a list of accounts and mark each as reviewed before moving to the next item on the worklist.

When you need to troubleshoot a billing issue for an account, or a family asks for an annual account record, use the Account History in the patient's chart.

Does your practice levy a fee when an account balance goes over 90 days? Whenever you generate personal bills, you can automatically charge your practice’s billing fee for overdue balances.