SRS Financial Report Reference

A payment’s check number is a convenient reference when untangling an end-of-day balance problem. The Payments Detail By Check Number, along with other payment reports in the Payments and Proving Out section of the Smart Report Suite (srs), provides a list of check numbers along with relevant visit information.

This section of srs includes customizable versions of daysheet and deposit. PCC can help you change these reports or use srsgen to create an end-of-day report tailored to the needs of your office.

The Per Visit Analysis report details how much work your office is doing for each visit category and coding level.

The Per Visit Analysis By Payor (activity style) report will show you your total and per-visit revenue, broken down by payor. Here is an example:

Use this report to compare payors and review your activity for a given date range.

The Smart Report Suite has dozens of excellent reports for the practice manager, including a Billing and Collection Reports Section, a Trend Analysis section, and sections with reports analyzing charges and visits. Remember that every srs report can be customized to the specific needs of your practice. Contact PCC Software Support for help at 802-846-8177 or 800-722-7708.

This report shows what percentage of your business is tied up in each of your insurance groups and includes aging categories.

The Aging categories at the top of the report indicate the days since the time of service. Use this report to evaluate your weaknesses in accounts receivable and see how long different carriers take to pay. The practice in the image above has an excellent insurance accounts receivable, with few claims outstanding beyond 60 days. Their private-pay collections may need improvement, however.

Does your practice charge a typical sick visit coding distribution? This report totals all of the sick visits performed for a specified date range and displays the totals for each visit category. Use this report to review your sick visit coding over a period of time. For the practice in the report below, 99213 visits account for about 68% of all sick visits.

This report compares sick visit coding frequency and subtotals by provider. Run this report to examine the sick-visit coding behavior of each of your providers.

The Gross Collection Ratio shows total charges and collections for each insurance groups, grouped by year. The report shows percentages so that you can see what percentage of each insurance group’s charges end up as deposits.

Use this report as a quick comparison of how well different insurance companies reimburse.

The Total Active Patients (by Sex and Age Group) report in srs shows a summary of age and sex distribution at your practice.

If you are a pediatric practice, you can monitor your age distribution to make sure your patient base is weighted towards younger patients. This report is also a convenient way to track practice population. To see this report, run srs, select Patient Demographic and Policy Reports, and then select Total Active Patients (by Sex and Age Group).

How much of your practice’s income depends on a single payor? Do some insurance groups constitute a large percentage of your work done but a smaller percentage of your actual income?

The Payor Mix Analysis report shows charge and payment percentages, along with units, RVUs, and Deposits. This report can help you understand how important each payor is to your practice.

This report analyzes your charge data by visit category. For example, it can compare different levels of Well and Sick visits. The visit types are sorted by insurance group. The report includes total procedures performed for each visit type.

Use this report to evaluate in more detail if the work done for each insurance group correlates to the amount deposited.

The Per Visit Analysis By Provider shows how many of each visit type your providers performed. Use this data to plot the coding curve of each of your providers as well as to review the workload of each provider for any date range.

The Pricing Analysis (RVU Report per Procedure) report shows your Practice’s average price for each procedure you performed during a specified date range and compares it to the standard Medicaid reimbursement for your region. Because the report shows total procedures performed for a given date range and can calculate expected reimbursement based on a percentage of Medicare’s reimbursement, you will be able to spot procedures for which you may be undercharging.

You can use this report to calculate new prices based on a percentage of Medicare’s reimbursement and review the possible effects of the price change.

The Total RVUs By Provider Report summarizes the work done by each provider in your practice. Rather than measuring work by the number of visits, this report compares the number of RVU units performed and amount charged by each provider.

Use this report to analyze provider performance and reveal patterns of under or over-coding.

The Sick/Well Visit Analysis displays the number of sick and well visits performed at your practice for a specified date range. Total amounts charged and deposited are also displayed, illustrating how each visit type contributes to your practice’s total revenue.

This report compares visit-type data among your providers.

Use this report to see the total number of sick and well visits each provider saw within a specified date range.