Print Paper HCFA Claim Forms

Hopefully your practice can submit almost all of your claims electronically. Some claims must still be printed on paper, however.

Video: Watch Print a Paper HCFA Claim Form to learn more.

Read the Submit Claims article to review the basic steps of submitting both electronic and paper claims.

This reference article provides additional details about generating paper claims.

Contents

1 What Claims Require a Paper HCFA 1500 Form?
2 Print a Single Paper Claim
3 Print Batches of HCFA 1500 Claim Forms
4 Reprinting Batches

What Claims Require a Paper HCFA 1500 Form?

Why would you need to print a paper claim?

Secondary Claims That Require EOB: In some cases, a secondary claim requires a copy of the EOB from the primary payer, and therefore can not be submitted electronically. You will need to print out the claim and staple a copy of the EOB to it.
Unusual Rendering Provider Situations: When a charge is posted to a non-provider, such as the “Office” provider or a nurse, you may encounter a situation where a claim can not be submitted electronically. You should speak with PCC Support for help configuring which providers are valid for electronic submission. Whenever you add a new provider, inform PCC Support so they can properly configure your provider for electronic claim submission.
Family Request: In unusual billing situations, your practice might generate a paper claim form on behalf of a patient or family.

Print a Single Paper Claim

When you need a paper claim, you can print one from the Edit Charges screen.

Open the patient’s chart, find the encounter in the patient’s Billing History, and click “Edit Charges”.

You may wish to make changes to the encounter, such as adjusting the responsible party.

When you are ready to print a claim, select “Generate a claim for this encounter” and then click “Print”.

When you click “Save + Post”, you’ll be prompted to print the claim form from your workstation.

Print Batches of HCFA 1500 Claim Forms

As you submit electronic claims, unusual payor situations may require some claims be printed. Use the Claims tool to print batches of claims that are routed to paper.

Open the Claims Tool

Open the Claims tool from the Tools menu.

Route Claims to Paper By Preparing and Submitting Electronic Claims

Before printing paper claims, process and submit your electronic claims. Click “Prepare Claims”, review the results, and then click “Submit Claims” to send out electronic claims.

If any claims require printing on a paper HCFA form, based on your practice’s claim configuration, they will be routed to a paper batch during this step.

Visit the Paper Claims Tab and Review Batches to Print

Click “Paper Claims” to see a list of insurance batches with claims waiting to be printed.

Select a Batch and click “Print Claims”

Select one of the insurance batches and click “Print Claims”.

Put Claim Paper into Your Printer and Confirm

Ensure that HCFA claim forms are in your printer and click “Print Claims” to continue.

Optionally Review Log of Printed Claims and Reprint

You can review a record of all claims generated by your office, either electronically or on paper, on the Log tab.

If you need to reprint a batch of paper claims, you can do so by viewing the log and clicking “Reprint Claims”.

If you need just a log of the last batch printed, but do not need to print the batch itself, simply select the “Reprint…” option for the needed log, and then answer “No” to the subsequent questions (do not print any claims). Upon quitting the hcfa program, the log will reprint.

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What Claims Require a Paper HCFA 1500 Form?

Print a Single Paper Claim

Print Batches of HCFA 1500 Claim Forms

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