What is a Claim ID Number?

Every insurance claim in your PCC system has a unique identification number. The number appears in various reports and programs, and you can use it to improve claim tracking and payment posting.

Claim ID Creation and Tracking

As soon as a claim is submitted, your PCC system creates a unique claim ID. The number is submitted on the claim, along with the patient’s account number. It should appear on all resulting claim communication, though some insurance carriers have trouble distinguishing the numbers.

When you work to track down a problematic claim, you can see the claim ID number in the Claims tool, when you read ERAs as well as on many other screens.

Find the Claim ID on Reports and EOBs

While your PCC system can identify the Claim ID quickly and easily, different reports and EOBs may display the claim ID in different ways. Below are some examples.

Use the Claim ID to Post Payments and Adjustment

For most claims, your PCC system automatically identifies the claim ID and can post incoming payments and adjustments automatically. When you need to post a payment or adjustment manually, you can use the claim ID to select it quickly.

If you can not find a claim ID for some reason, you can also search by patient name, birthdate, phone number, or other information. See Post Insurance Payments to learn more.

Here are some related articles in Billing and Practice Management > Post Insurance Payments and Adjustments:

Reverse an Insurance Payment (Post a Takeback)
From time to time, insurance companies will ask you to reimburse them for an overpayment. Sometimes, the company will ask you to send them a refund check. Sometimes, they will underpay you for more recent charges in order to make up for the overpayment on an old charge.
CARC and RARC Values in PCC
When insurance carriers send payment and adjustment information, either on an EOB or an ERA, they often include a code with a small message. These codes are known as CARC values, or Claim Adjustment Reason Codes, and they are an industry-wide standard.
ERAs and EOBs with PCC
After a payor reviews your electronic claim, they will send your practice an explanation of what charges are paid, adjusted, or denied.
Post Insurance Payments and Adjustments
Automatically post ERAs sent to your practice. If a payor's response requires direct attention (or you receive a paper EOB), you can manually post the payments and adjustments.
Autopost ERAs in PCC EHR
Process an ERA in PCC EHR and automatically post payments and adjustments.
Reverse an Insurance Payment (Post a Takeback)
When an insurance company or other payer reverses a payment, also called a "takeback", use PCC EHR's Insurance Payments tool to quickly reverse the payment and post the new adjudication information for the claim.
Manually Post Insurance Payments and Adjustments
Learn how to manually post insurance payments and adjustments in PCC. Along the way, you can change the copay due on a charge and use PCC EHR's components to work with policies, demographics, and account notes. After posting, you can review payment histories and edit or delete the payments.
Post Capitation Checks, Incentive Payments, Interest Payments, Overpayments, and Withhold Payments
Learn how to record capitation checks, incentive payments, insurance interest payments, payment amounts that exceed the amount due on a charge ("Overpayments"), and end-of-year withhold payments
Read ERA 835s from Payors
Use the Electronic Remittance Advice tool in PCC EHR to read any ERA on your system and review the adjudication for a claim.
Post Less-Common Payments
Learn how to record capitation payments, incentive payment, insurance interest payments, withhold payments, and overpayments in PCC EHR.
Read ERA 835s from Payors
When you need to review the insurance company's full response to a claim submission, how do you open and work with the ERA 835 file in PCC?
Review and Prove Out Insurance Payments by Check Number
Your practice can reconcile posted insurance payments with two different reports in the Report Library.

Claim ID Creation and Tracking

Find the Claim ID on Reports and EOBs

Use the Claim ID to Post Payments and Adjustment

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