Tables are lists of items that your practice’s database uses in PCC EHR and Practice Management tools. The tables include your practice’s list of insurance policies, your practice’s clinicians, visit reasons, abbreviations, procedures, diagnoses and more.
On a day-to-day basis, your practice does not need to edit your tables. You need to edit a table when you want to add a procedure code for billing purposes, when you add a new insurance policy, or when you change your prices.
Follow the guidelines below to safely use Partner’s Table Editor (ted) to configure your Partner tables.
Use With Caution: Making changes in ted affects every user at your practice, and can sometimes affect patient records. Before making changes, consider consulting with your office’s system administrator or PCC Support at 1-800-722-1082.
Run the Table Editor and Select a Table
You can run ted from the Partner Configuration window in your Partner windows.
You can also type “ted” at a command prompt.
Enter any number and press Enter to view the corresponding table.
Review Your Table Entries
You can navigate a table by pressing Page Up or Page Down. You can also press J and enter text to jump to a particular letter or number.
When you want to read the details for a specific table entry, enter a number and press Enter.
Add or Clone a New Entry
Press C to clone an existing entry or A to add a new entry. Since you may not know the exact settings or requirements for a table entry, PCC recommends you clone a similar existing entry instead of adding one from scratch. This is particularly true for the insurance table, shown above, where there are a number of configuration options that effect billing.
Do Not Erase or Over-Write a Table Entry
When you change an existing table entry, you are changing any records that may have used that entry. For example, if you change the name of a BCBS insurance table entry to Aetna, then patient policies, reports, and some billing records will reflect that change.
For that reason, you should never over-write a table entry in order to create a new entry or blank-out an entry. Instead, use the Clone or Add Entry functions.
Remove a Table Entry
Since table entries are vital to your history and reports, you usually should not remove items from your tables, even if you no longer need them.
To hide an entry that is no longer relevant, insert a tilde (~) in front of the sort field of the item, which is usually the name. Table items with a tilde are sorted to the bottom of all lists in Partner, getting them out of the way of day-to-day use.
Review Log of Changes
Partner tracks and records every time a user edits any Partner table. When you add an insurance company, modify procedure pricing, or perform other tasks in Partner’s Table Editor (ted), Partner records the user, time, and specific action.
To review “who changed what” in a Partner table, run Table Log (tablelog) from a command prompt or in the Partner Configuration window.
Enter a date and time range, and optionally limit your search to certain tables or users. You can examine additions, edits, and deletions, and choose how to sort the table log.
Press F1 – Generate Report to continue. You will see complete details on the changes and the “before and after” state of the table entries.
In the example above, the user “joan” changed the length of a provider’s Well Visit appointment reason and changed the price of 99213s.
Historical Changes: Table logging is a feature of Partner 4.10, release in April of 2011. Table changes prior to that update are not logged. Contact PCC Support for help understanding earlier table changes.