Report on VFC Eligibility Status in the Report Library

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Coming Soon: The features and functionality in this article will be available in PCC 10.5, coming to practices in the Spring of 2026. Visit the Release Overview page to learn more.

What percentage of your patient population is eligible for Vaccines for Children (VFC)? Find the overall VFC eligibility status of your patient population for annual registry reporting using the VFC Patient Population report in the Report Library.

Eligibility-Based Reporting: This report is not based on vaccine billing. The VFC Patient Population report is based on the patient’s VFC eligibility status at the time of the patient’s most recent visit during which they received immunizations.

VFC Tracking Best Practices

If you administer VFC immunizations, your practice should check VFC eligibility at every visit and then order, prepare, and administer patient VFC immunizations based on the patient’s VFC eligibility status.

• Check VFC Eligibility for every patient at every visit. Eligibility status review can happen at check in, during intake, or right before ordering immunizations. To learn more about how to set VFC eligibility, read Check VFC Status and Collecting the Right Data. Patients eligibility may fluctuate throughout the year, and the Eligibility Status field populates with the last answer selected, so it is important to check the patient’s status at every visit.
• Order VFC immunizations when applicable. If the patient is eligible for VFC vaccines, select VFC vaccines when ordering immunizations. For a run down of how to order a vaccine, read Order Immunizations and Optionally Assign Tasks.
• Prepare and scan, or enter, VFC immunizations when administering the vaccine. Keep your inventory accurate by making sure to prep and scan the vaccine that matches the VFC order and eligibility status. Read Vaccine Inventory Management to learn more about managing your vaccine inventory.
• Communicate directly with your state’s immunization registry as needed. Different registries may implement immunization data submission guidelines in different ways. Many states split out specific populations, such as Native American or Alaskan Native, for eligibility reporting. If you need to add a population, PCC can help you set the drop-down options for your immunizations. Contact PCC Support at support@pcc.com or (800-722-7708). For information on immunization registry submission, read Submit Immunization Records to Your Registry.
• Review your vaccine inventory regularly. For lot, dose, or patient-based or patient-based report, you can use the Vaccine Lot Report or the Patient Immunization Administration Summary Report. For more information on how to manage your vaccine inventory, read Use Reports and Worksheets to Manage Inventory.

Run the VFC Patient Population Report

The VFC Patient Population report looks at the VFC Eligibility Status field setting in the patient’s chart for the most recent visit, within the selected date range, during which the patient received an immunization.

Customize by Location and Additional Age Ranges

If you need a reporting breakdown based on location, choose Location during report customization, then sort the report results by Location.

If your state requires a different age range breakdown, choose from the alternative age ranges during customization.

For more details on how to customize a report, read Create a Custom Report.

Assign an Eligibility Status to Unassigned Patients

A blank row at the top of your VFC Patient Population report indicates that there are a number of patients whose VFC eligibility is not assigned. Follow the steps below to clear up all items in this row by assigning an eligibility status to these patients.