Snap Code Configuration

Snap Codes are groups of procedures and diagnoses that you can post all at once, by entering a single word or phrase.

You can create Snap Codes in the Table Editor (ted) and then post them in the Patient Checkout (checkout) program. Snap Codes make posting multiple diagnoses and procedures fast, easy, and more consistent between visits.

Immunization Administration: Snap Codes are especially useful for immunization administration coding. To learn more, read Use Snap Codes for Immunization Administration.

Contents

1 Create or Edit a Snap Code
2 Add a Snap Code to a Charge Screen

Create or Edit a Snap Code

Follow the procedure below to create a new Snap Code or edit an existing one.

Do You Use the Table Editor?: If you are not familiar with Partner’s Table Editor (ted), you should work with your practice’s system administrator or contact PCC Support for assistance. You can also learn more about ted by reading the Table Editor help article.

Run the Table Editor (ted)

You can run ted from the Partner Windows or by typing ted at a command prompt.

Select Table #28, Snap Codes

Type “28” and press Enter to continue.

Add (or Clone) a New Snap Code

Press A to add, or C to clone a Snap Code entry. You can also enter the number of an existing Snap Code to review its contents.

Enter Name, Procedures, and Linked Diagnoses

On the Snap Code Entry screen, you can enter a name for your Snap Code, the procedures, and linked diagnoses (which are optional). You may enter up to twenty-one procedures with up to four diagnoses linked to each one.

Names that Work For You: Some offices are naming their Snap Codes by code, for example “c90707” for an MMR with counseling. Other offices invent their own short names. You can create Snap Code names that will work best for your office’s posting style.

Press Page Down to reach the two additional procedures, on the second page of the Snap Code entry.

Save and Quit

Press F1 – Save to save your work, and then press F12 twice to leave the Table Editor.

Test Your Work

Run the Patient Checkout (checkout) program and test your new Snap Code on a test patient. Enter the Snap Code, and check that the correct procedures, units, and linked diagnoses appear.

Add a Snap Code to a Charge Screen

Follow the procedure below to add a Snap Code to one of your Partner checkout charge screens.

Learn More: This procedure utilizes the Charge Screen Editor (csedit), a Partner configuration tool. If you would like more training or help making changes in csedit, contact PCC Support at 800-722-1082. Changes in csedit may alter your office’s work flow, so you should exercise caution during use.

Run the Charge Screen Editor (csedit)

You can run csedit from the Partner Windows or by typing csedit at a command prompt.

Select a Charge Screen to Edit

Use the arrow keys to find the charge screen you wish to edit. If you are unfamiliar with your office’s different charge screens and their uses, you should speak with your office’s Partner system administrator or contact PCC Support.

ICD-9 and ICD-10: During 2014, Partner will prepare for the ICD-9 to ICD-10 migration by duplicating your existing charge screens and making new ICD-10 versions. When you run the csedit program, you will be able to switch between editing the charge screens with ICD-9 codes and ICD-10 codes by pressing F5 – ICD-10 csedit.

Press [F4 – Edit Screen]

Optional: Review Charge Screen Settings

Charge screens are typically triggered by a visit reason, but they can also be filtered by location and providers. You may wish to review the filter options at the top of the screen to make sure you are editing the correct charge screen or to change the visit reasons that will cause this charge screen to appear.

In the example above, the asterisks (*) in the Place of Service and Provider fields indicate that this charge screen will be used for all places of service and providers for all visits with a visit reason that begins “12mo Well…”.

Enter or Search for a Snap Code

If you know the name of your Snap Code, you can type it in the Procedures column. Otherwise, you can use the asterisks to search for and select the Snap Code.

Snap Codes appear with brackets around them, with a code of “SNAP CODE”, in order to illustrate they are not normal procedures.

Return to the Main Menu and Save Your Work

Your charge screen changes are not saved until you press F1 – Main Menu and then press F1 – Save and Quit.

Test Your Work

Run the Patient Checkout (checkout) program and test your charge screen’s Snap Code. You can change the visit reason or provider in order to bring up the correct charge screen. Select the Snap Code with an X or other character, and then check that the correct procedures, units, and linked diagnoses appear.

Here are some related articles in Manage and Administer Your PCC Tools > Configure Partner and Billing Functions:

Choose Your Practice Management Printer
Your office may have a front-desk printer for receipts, a chart room printer for encounter forms, and a back office printer for everything else. When you log in, you may have printer needs that are particular for you, or particular for where you are working today.
Appointment Lists in Checkin, Checkout and Nimms
Partner's checkin, checkout, and nimms programs have appointment lists that make selecting a patient fast and easy. Instead of typing in a patient's name, you can pick from a list of patient appointments. When you need to, you can skip the list and enter a name, but the appointment lists save time and reduce mistakes.
Edit Your Practice’s Tables
Tables are lists of items your system reuses between Partner programs as well as PCC EHR. Partner's tables include your practice's list of insurance policies, your practice's physicians, visit reasons, abbreviations, procedures, diagnoses and others.
Snap Code Configuration
Snap Codes are groups of procedures and diagnoses that you can post all at once, by entering a single word or phrase.
Use Snap Codes for Immunization Administration
When you post charges for immunizations, there are also a series of codes with multiple units that need to appear for the immunization administration. Partner's Snap Codes feature can help your practice post those procedures and diagnoses.
Configure Contract Fee Schedules (allowables)
Partner can track contract fee schedules, also known as allowables, in the Contract Fee Schedule Editor (allowedit). You can create and manage multiple contract rates, make changes to expected fees that will occur after a specific date, and assign the completed contract fee schedules to selected insurance plans. The Post Insurance Payments (pip) program will then display the contracted fee or "Allowed" amount when posting payments for charges pending those insurance plans.
Configure Procedure Billing Behaviors with iBar Files
A Special Information File, sometimes called an I-bar file, controls how each procedure will be treated for an insurance company. Some insurance companies require different copay amounts for different types of visits. You may have special procedures that should only pend to certain insurance companies. Maybe you use different fee schedules for a medicaid insurance plan. All of these needs and more can be met with a custom I-bar file.
The Partner snomedmap Report
The Partner snomedmap program is a set of custom reports that you can use to understand the relationship between different code sets you use on your PCC system.
Configure Post Charges in PCC EHR
Read this article to learn about configuration options and implementation recommendations for the Post Charges features in PCC EHR.
Edit Your Prices and Billing Procedure Codes
Use the under-the-hood table editor in your Practice Management window in PCC EHR to update your prices or add a new CPT billing code to your system.
Edit Your Practice’s Procedures, Codes, Adjustments, and Prices
When you need to add a new CPT code to your PCC system, create a new version of a code that includes modifiers, or adjust your practice's prices for procedures, use the Table Editor found in PCC's under-the-hood Practice Management window.

Create or Edit a Snap Code

Add a Snap Code to a Charge Screen

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