6. Visit Status Screens
Use the Visit Status Screens to change diagnoses, billing provider, and other important visit information that appears on an insurance claim. To reach the Visit Status screens, press [F5 -- Visit Status] or V, and enter the numbers next to the charges you wish to modify.
The first Visit Status screen looks like this:
Each of the charges you selected are shown with the date, patient name, procedure name, provider, amount of charge, and amount due. Underneath each charge is a list of all diagnoses currently linked to it, as well as the provider that will appear on the insurance claim. Note that you can assign up to four diagnoses per procedure.
Press the Tab key to enter any field and make changes. Use the asterisk (*) to view a list of possible entries. Press Page Down to view more pages of Visit Information. The last page holds visit specific details that are included on a claim:
Press the Tab key to reach the field you wish to change. Press [F1 -- Save Changes] to save your changes or press [Page Up] to return to the diagnoses and billing provider information.
Information on the Visit Status screens will be transmitted with the insurance claim. For example, the "Prior Authorization Number" generally appears in Box 23 of a HCFA 1500 form.
 | Rebatch After Making Changes |
|---|---|
After making changes on any Visit Status screen, you must rebatch the charges in question, even if you have not yet sent the associated insurance claim. Save your visit status changes, and then press [F3 -- Batch HCFA] on the main oops screen. |
Functions on the Visit Status Screens:
- [F1 -- Save Changes]
Save all changes made on this screen and return to the main oops screen.
- [Page Down]
Go down one page. There will be additional pages to display all of the procedures and diagnoses you selected. The final page of the Visit Information screens holds important HCFA information, such as prior authorization numbers, disability dates, accident information, and more.
- [Page Up]
Go up one page.
- [F12]
Return to the main oops screen without saving any changes made to visit status.
 | Post It In chuck |
|---|---|
All of the items on the Visit Status Screens can be entered when the charge is first posted in the chuck program. |