10. Immunizations
10.1. Immunizations in Partner
Partner keeps an immunzation record for every patient. If immunizations are tracked consistently, Partner can produce automatic school forms, warn a provider that a patient may be missing an immunization, and even help you find all patients who had an injection from a certain lot number and manufacturer!
Read the sections below to learn about the imms and nimms programs, used for tracking and reporting on a patient's immunizations.
10.2. imms: Review and Print a Patient's Immunization Record
Families often need immunization records for school or camp. You may also need to quickly check on what date a patient had a certain immunization. Follow the procedure below to run imms, review dates, and generate a school form.
Run imms
You can run imms from the Patient Editor (notjane) and Phone Encounter Notes (pen) programs.
You can also type imms at a command prompt and then enter a patient name.
Review Immunization Dates
The imms program lists every type of shot your practice has ever performed. There will be several pages of immunizations:
Dates appear next to every shot that this patient has received, assuming the record is kept up-to-date. Press Page Down to cycle through each page.
Print an Immunization Record
Press [F2 -- School Form] to print an immunization record. The immunization record will map all of the different shots to specific immunizations. You won't see "Measles" as well as "MMR," as Partner knows that an MMR injection counts for Measles, Mumps, and Rubella.
A sample school form appears on the next page.
Press F12 to quit imms
10.3. Add an Immunization to a Patient's Record
There are four ways to add an immunization to a patient's immunization record.
10.3.1. Automatic Immunization Records
Whenever a user posts an immunization procedure in the Charge Posting (chuck) program, Partner updates the immunization record for the patient. If a user has already added the immunization using another method, Partner is smart enough not to add a duplicate record.
If you need assistance configuring automatic immunization records, contact PCC at (800) 722-1082.
10.3.2. Add a Date in imms
You can manually add an immunization to the record simply by entering a date next to the appropriate immunization:
You can enter the date without slashes; Partner will format the date for you.
10.3.3. Add Immunization With Details in imms
If your practice records manufacturer, lot number, and other immunization details in Partner, press [F8 -- Add New Immuniz] in imms to add an immunization with details. The screen will change to allow for the additional information:
Press Tab or Enter to move among the fields. No fields are required; enter only the information that your office collects.
Press [F1 -- Update Record] to save the new immunization entry. Press F12 to return to the imms screen without saving.
10.3.4. Add Multiple Immunizations With Details in nimms
If you often give several immunizations and immediately record detailed information in Partner, you should use the Nurses Immunization Editor (nimms). The nimms program can be added to your Partner Windows or can be run from a command prompt.
For a complete manual on nimms features, read Advanced Immunization Tracking.
10.4. Special Tracking Features
Printing an accurate, detailed immunization record is very useful. This section describes two other Partner features that are possible when your patient's immunization records are kept accurately. Partner can find all patients that had a shot from a specific lot number. Partner can also automatically calculate what immunizations a patient is missing.
10.4.1. Find Patients By Lot Number
Follow the procedure below to look up all patients who received an injection from a specific lot number.
Run the Patient Editor (notjane)
Press [F4 -- Advanced Search]
Instead of entering a patient name, press F4 to run the findem program.
Choose to Search by "Lot Number"
In the "Search by" field, select, "Immunization Lot Number." You can enter an asterisk (*) to see the list of available search variables, or just type "imm" to enter Immunization Lot Number.
Press [F1 -- Generate Report] to continue.
Enter the Lot Number and Press [F1 -- Process]
Review and Work With Patients
A list of patients will appear, along with account information.
Select any patient and press [F1 -- Select Patient] to continue.
10.4.2. Display What Immunizations a Patient is Missing
Partner contains a customizable list of immunization rules that are based on the recommendations of the American Academy of Pediatrics. The curimms program can automatically compare a patient's immunizations against those rules and display what immunizations the patient may be missing.
You can not run curimms like other reports. Instead, it is added to your encounter form or any other handout or form letter Partner produces:
When looking at the list of missing immunizations, remember that the patient may have received the immunization but not had it recorded in Partner, or your practice's immunization configuration could be incorrect.
For help adding curimms to your forms or configuring your practice's immunization rules, contact PCC at (800) 722-1082.