The PCC EHR Audit Log

Use the PCC EHR Audit Log to review details about system events pertaining to a patient’s chart. You might use the PCC EHR Audit Log when you need to:

  • Review a complete record of who accessed or made changes to a specific patient’s chart
  • Review all actions performed in PCC EHR by a particular user
  • Review a particular session or event where a user edited a patient’s chart or made a particular change

Run the PCC EHR Audit Log

To view the log, select “PCC EHR Audit Log” from the Reports menu.


Before you generate the report, you can add filters to limit the output to a date range, a specific patient, one or more users, or one or more kinds of chart events.

Use the onscreen tools to enter a date or select other criteria.


If you wished to see everything a specific user did in relation to a specific patient’s chart, you could enter multiple criteria.

After choosing your criteria, click “Generate” to create the log and see the results.



On the results screen, you can see all chart events that met your chosen criteria.

Slow Performance, One User Only: The Chart Event Audit Log compiles thousands of records into an easy-to-read format. It takes considerable system resources, and can take several seconds to run. Only one user can open the Chart Event Audit Log at a time.

How to Read and Interpret the PCC EHR Audit Log

On the results screen, you can see the session ID, the date and time, the user, the patient, the event, and the source of the log entry.

If you hover your mouse cursor over any field, you can see more information.

The reference below explains how each column on the report works.

Session

You can see the unique session ID with a unique color in the first column. When a user logs in and logs out, that information becomes a unique session.

You can click on the session ID button to narrow the report down to a specific user’s session, or just those parts of a user’s session related to a single patient’s chart.

After narrowing the report results, you can click “Back” to return to the full results.

Date/Time

The Date/Time column displays the date and time that the event took place.

User

The User column displays the user who performed the Event on the Source. For example, a pediatrician “Fred Jones, M.D.” may have accessed or edited a section of a patient’s chart. The User column won’t always show a PCC EHR user. It may instead show programs and processes that access and modify a patient’s chart automatically, such as the Partner practice management system or the Rcopia prescription system.

Patient

The Patient column displays the patient name on the chart that created the log entry.

Event

The Event column describes what occurred. Typically, this means an action taken by the user (or by the system process) in relation to some part of a patient’s chart. For example, a user may “Access” a section of the patient’s chart.

You can see a list of possible events by selecting the Event criteria from the report screen.


Source

The Source of the log entry is the chart section or other data element where the event occurred. Typically, this indicates the data that was affected by the Event column. For example, a user may have accessed the “Patient Chart”, or a specific visit chart note.

New Entry Types Over Time: As PCC expands its databases and software tools, new Events and Sources will be added to the items available in the log. If you wish to review chart access from pocketPCC, for example, or if you are unsure whether or not something is included in the PCC EHR Audit Log, contact PCC Support.

Permission to Run the PCC EHR Audit Log

Your practice can customize which users can access the PCC EHR Audit Log by adding or removing access for a user role in the User Administration tool.



  • Last modified: February 17, 2016