PCC EHR 6.20 Migration Considerations

The March 2014 release of PCC EHR includes new components and other features that may need extra planning, training, or configuration. Read below to learn more, and share relevant details with your physicians and staff.

Read the PCC EHR 6.20 Release Documentation for complete details on these features.

Watch a Video: Want to watch a video summary of everything in this release? CLICK HERE.

Contact PCC Support at 1-800-722-1082 for information about these or any features in PCC EHR.

Arrange New Components on the Medical Summary

After the PCC EHR 6.20 update, two new components will appear at the top of your office’s Medical Summary.

Use the Protocol Configuration Tool to move them to a different location on the Medical Summary, according to your practice’s needs and workflow.

Plan How to Use the Care Plan Component and Make Configuration Changes

Your practice can use the new Care Plan component in many different ways. Depending on how you use the component, there are optional fields and configuration steps to consider.

You may decide to start using interventions for one common chronic issue, such as Asthma Action Plans. Or, you could implement the tool for a variety of issues. The care plan can contain multiple interventions for patient issues such as obesity, diabetes, asthma, and more. An intervention can include many different optional elements. Also, if you use a paper form for your existing care plans, you could optionally scan and attach that document to an intervention. Finally, your practice will be able to print a care plan at any time in order to provide a copy to the parent or the school nurse.

Once you have decided how to use care plans and the workflow surrounding these different options, you can add the component to different chart note protocols, populate your Professional Contact Manager, train your nurses and physicians how to review and update the information, and decide who will print and distribute the care plan.

As always, feel free to call PCC Support to discuss your plans or ask questions about this new tool.

Add the Care Plan Component to Chart Note Protocols

Use the Protocol Configuration Tool to add the Care Plan Component to any chart note protocols where the information may be useful or will be reviewed.

For example, your office could add the Care Plan component to all sick and well visit chart note protocols where the physician would review the patient’s care plan.

Populate the Professional Contact Manager

In preparation for using the new Care Plan component, you may want to enter your common contacts, such as school nurses or physical therapists, into the Professional Contact Manager.

Import From Partner?: If your practice uses the Referring Provider table in Partner programs such as referral or on Partner form letters, PCC Support can import that table into PCC EHR. Call PCC Support to request an import.

Evaluate and Remove or Move Old Components

If your practice stored any care plan information in another field in the chart, you may want to plan how you will use that field moving forward. Your practice could migrate information into the new component, or continue to use the old field for different purposes.

Plan How to Use the Family Medical History Component and Make Configuration Changes

Your practice can use the new Family Medical History component in many different ways. The component stores family medical history in a structured format that uses SNOMED and HL7 standards. Since the data is structured, it complies with PCMH and Meaningful Use standards and will lead to useful features down the road, such as powerful reporting and tracking of patient issues.

What diagnoses will your practice track, and how and when will you track them? Consider the configuration issues below.

Evaluate and Move or Remove the “Family History” Component

If your practice used the default “Family History” component to record family medical history, you may want to plan how you will use that component moving forward.

Both components may still be useful, and you may decide to move some information into the new component on a patient-by-patient basis.

Add the Family Medical History Component to Chart Note Protocols

Use the Protocol Configuration Tool to add the Family Medical History Component to any chart note protocols where the information may be useful or will be reviewed.

If you record family history information at intake, for example, you may wish to add the component to your chart note protocols. Additionally, Family Medical History is a “review-able” component, and you can show physicians and nurses how to mark it as reviewed so a copy appears in each Visit History chart note.

Review and Update Your Family Hx List

Use the Diagnosis Configuration Tool to review and update your practice’s list of Family Hx diagnoses.

The PCC EHR 6.20 release includes a small, default list of diagnoses. However, the SNOMED diagnosis descriptions allow you to track issues in a number of ways.

For example, you could record when a patient’s family members have a history of the general “Malignant Neoplastic Disease”, or you could record specific kinds of cancer. Depending on your decisions as a practice, you can update the Family Hx list in the Diagnosis Configuration Tool to make it easier for staff to select from the list of diagnoses you decide to track.

Turn On or Off New Demographics Features

PCC EHR 6.20 can record new information in the Patient Demographics component. By default, you will see the new multiple birth indicator and birth order fields. Optionally, you can also turn on the new mother’s maiden name fields.

Depending on whether or not your state requires these fields, you may decide to activate one or deactivate both. Use the Component Builder section of the Protocol Configuration tool to hide or display the fields.

Sign Up For LabCorp or Orchard Trellis Integration in PCC EHR

PCC EHR now supports LabCorp and Orchard Trellis for results-only integration. That means you can receive test results and import them into the patient’s chart without paper or fax machines.

Contact PCC Support if you would like to set up LabCorp or Orchard Trellis results in PCC EHR at your practice.

Assign Billing Codes and Configure New Diagnosis Descriptions

As part of the 6.20 update, PCC EHR added new descriptions to the diagnosis library in the Diagnosis Configuration tool.

  • If your practice selects from a list of diagnoses on your chart note protocols, you can add the new items to the Diagnosis component of certain chart notes to make them easier to select.
  • You should review the diagnoses you will be using and select appropriate ICD-9 billing codes in the Diagnosis Configuration tool.
  • If you wish to use the newly added well visit exam descriptions, you can use the Diagnosis Configuration tool to add them to your Favorites list to make them easier to find and use.

Contact PCC Support if you need help configuring diagnoses in PCC EHR. You can read more in the Diagnosis Configuration Tool help article.

  • Last modified: August 5, 2015